Payroll Forms & Information
MyPortal Time/Leave Instructions
Timesheet and leave reporting/approvals should be completed using MyPortal.
**Please be sure to select the correct pay period from the pay period drop-down menu**
Timesheet Approver Instructions
Proxy and Super-user Instruction
Prior Period Timesheets
If you did not submit your timesheet in MyCharleston before the deadline, you will need to submit an official timesheet for each pay period missing. Follow the process below:
- To request your timesheet(s), please complete this form Timesheet Request (you must signed into your College of Charleston Microsoft 365 account)
- You can request multiple pay periods at once
- Blank timesheet(s) will be emailed to you
- Complete the timesheet with the appropriate hours worked, sign and date
- Forward to your supervisor for approval
- Your supervisor should return completed, signed and approved timesheets to jeffersonls@cofc.edu and alfordmr@cofc.edu
The Payroll Office will confirm receipt of the completed, approved timesheet(s) and provide and estimated date for payment.
Payroll Forms
- Banner Self Service Timesheet Error Messages (PDF)
- Internal Departmental Timesheet (PDF)
- Form W-2 Instructions for Electronic Copy
- 2023 W2 Instructions (PDF)
- Explanation of 2023 W2 Information (PDF)
- 2024 Overtime Payout & Compensatory Leave Accrual Schedule (PDF)
- 2024 Timesheet Due Date Schedule (PDF)
- Electronic Consent Form W-2 Instructions
- Instructions to View Form W-4 Options
Student Employee Direct Deposit Instructions
- Student Employee Direct Deposit Agreement Form (PDF)
Submit this agreement to the Coordinator of Student Employment Programs located in the Career Center. - Student Employee Notification of Cancellation of Direct Deposit Form (PDF)
Faculty and Staff Direct Deposit Instructions
- Authorization Agreement for Automatic Deposits Form (PDF)
Attach a voided check, and submit the documents to Human Resources