Budgeting & Payroll Services is a component of Fiscal Services and part of the Business Affairs division. It can be broken down into three distinct functions.
The first area is concerned with the more traditional budget functions defined as the direction of budgetary processes to include policy recommendation and interpretation; the development of budgetary procedures; the analysis of existing and proposed programs and financial requirements; the internal budgetary process; the analysis of accounts for deficits and/or surplus funds; working with program and fund administrators to evaluate budgetary control and provide training. The staff in this area consists of the Budget Manager, Matthew D. Nichols, and a Budget Analyst (currently vacant).
The second is the area of personal services budgeting and control. This includes the responsibility for the management and operation of a position control system which is the central component of the personnel / payroll system consisting of all state approved FTE (full-time equivalent) positions (faculty and staff) as well as all temporary employees, adjunct faculty and students. This includes maintenance of detail such as funding sources, authorized positions, and assignment of data necessary to link employees to payroll. The staff in this area consists of the Personal Services Budget Manager, Edward H. Jordan III and a Personal Services Budget Coordinator, Marla Cochran.
The third is the actual generation of pay through the payroll process. This includes the review and management of time-input of hours worked for temporary and student employees, as well as all leave and adjustments for all employees. Additionally, the Payroll Office monitors and manages the pay generated, the distribution of pay, and the remittance of carrier bills, taxes, and other deductions. The staff in this area consists of the Payroll Manager, J. Everett McInnis, Payroll Accountant, Kristy Stauffer, Administrative Coordinator, Tiffany King, and Payroll Technician, Millie Sorrell.
In addition to supervising the areas noted above, the Associate Vice President of Budgeting and Payroll Services, Samuel B. Jones, serves as support staff to the Vice President for Fiscal Services and the Executive VP for Business Affairs, as well as liaison to the Board of Trustees. In performing these duties, the Associate Vice President is responsible for information provided to the Commission on Higher Education, the Budget & Control Board, and the General Assembly which may be used in determining formula funding and other allocation processes. He is also intimately involved in the development of modeling / forecasting of revenue and expenditure patterns based on any number of assumptions such as enrollment, initiatives, etc. Likewise, he prepares and presents internal and external presentations; evaluates requests for information from internal and external components to determine what is really being asked and what the intended use of the information may be so that top management can be informed of the multi-faceted impact of various presentations of the information and recommending and / or directing the final response. Additionally, with the capital construction projects currently underway or planned for the fairly near future, a considerable amount of his time has been / will be spent on pro-formas and funding plans necessary to support the projects.